Conference & Event Headshot Booth in Vancouver & the Lower Mainland
A staffed studio booth on your event floor. Two minutes per person, around 30 people an hour, and every attendee leaves the booth with their headshot already on their phone.
What an event headshot booth is
Volkan Photography brings a complete studio headshot booth into your event: a conference, trade show, career fair, AGM, association meeting or staff day, anywhere in Vancouver, Metro Vancouver and the Fraser Valley. One photographer gets through about 30 people per hour at two minutes each, and talks every person through the session, so nobody has to work out what to do with their hands.
Attendees see their frames on a screen beside the camera, pick their favourite, and get the file instantly. Nobody waits until the following week for a gallery. Retouching, extra photographers for higher volume and an on-site hair and makeup prep station can all be added.
Need coverage of the whole event too? See corporate event photography & videography, or on-site headshots at your office if this is for staff rather than attendees. Booking in Coquitlam, Port Coquitlam or Port Moody? See event photography and headshot booths in the Tri-Cities.
Headshots made at the booth
Fifty-five frames from one career and education expo in Metro Vancouver. Every one was shot in a two-minute session on a busy event floor, then handed to the attendee before they walked away. Click any face to enlarge.
What two minutes at the booth looks like
No appointments, no forms to fill in first. Attendees walk up, and the queue keeps moving at roughly 30 people an hour.
Walk up
Jacket straightened, name taken, straight onto the mark. No booking system to manage.
Get directed
Chin, shoulders, hands, smile. Every person gets talked through it out loud, so the nervous ones still look like themselves.
Choose on screen
Frames land on a tethered screen beside the camera and the attendee picks the keeper themselves.
Leave with it
The file is delivered on the spot, on their phone before they are back on the show floor.
Why headshot booths work at events
Swag gets thrown away. A good headshot gets used for years on LinkedIn, company sites and conference bios, and attendees remember who gave it to them.
Constant traffic
A visible booth with studio lighting draws a line all day, which is why it works so well as a sponsor activation or an exhibitor draw.
Real attendee value
A guided two-minute session, proper lighting, and a file people can actually use. Not a photo booth with a prop box.
Sponsor branding
Delivery pages and the booth itself can carry the sponsor's branding, and it is one of the few touchpoints attendees actually open.
What the booth looks like on your floor
A proper studio, not a corner with a ring light: a large softbox, a clean backdrop, and a tethered screen so attendees see their frames before they leave. It fits a 3 × 4 metre space, runs off one outlet, and is ready 45 minutes after load-in.
How many people can you photograph?
One photographer handles about 30 people an hour. When demand runs higher than that, whether it is a big conference, a short lunch window or a 1,000-person expo, I bring a team of photographers and run parallel stations.
Half day is about four hours on the floor, full day about eight. Tell me your headcount and the window you want covered, and I'll tell you how many stations it needs.
Add-ons
The booth stands on its own. These are the things organizers most often add on top, each quoted with your event.
Retouching, even instant
Every headshot professionally retouched, $150 per hour. It can be done live at the booth so the retouched file is what the attendee walks away with, or delivered after the event.
Hair & makeup prep station
A mirror and lighting station beside the booth for a last-minute check, plus a hair and makeup artist on site if you want one.
A team of photographers
Extra photographers and parallel stations for high-demand events, so a 600-person conference still gets through in a day.
Sponsor branding & lead capture
Sponsor signage at the booth, branded delivery pages, and the contact list handed to the host or sponsor wherever attendees have clearly opted in.
Event headshot booth pricing
Four flat prices by duration, so the queue can slow down or surge without the meter running. Every booking includes the mobile studio, setup and breakdown, with hourly coverage on top, which is why two hours is not half the price of four.
Up to about 60 people
Up to about 120 people
Up to about 180 people
Up to about 240 people
Capacities are planning guidance based on up to 30 people an hour with one photographer, not a cap: nobody is turned away and there is no per-person overage charge. Prices in CAD, before GST.
Professional retouching, done live at the booth so the retouched frame is the file the attendee walks away with. Base delivery is unretouched.
"We hired Volkan for our conference and couldn't be happier with our choice! He scouted the location before to make sure he was familiar with the venue, showed up early and prepared, and produced great photos for us."
"He was super professional, brought top of the line gear, and went above and beyond in capturing the photos we were tasked with providing for the client."
Event headshot booth questions
Flat prices by duration: $1,400 for two hours, $2,000 for four, $2,600 for six and $3,200 for eight, in CAD. Every booking includes the mobile studio, setup and breakdown, with hourly coverage on top, which is why two hours is not half the price of four. Retouching is $150 per hour, and extra photographers or a hair and makeup station are quoted with your event.
About 30 people per hour per photographer, at two minutes each, so roughly 120 in a half day and 240 in a full day. For higher demand I bring a team of photographers and run parallel stations.
Instantly, at the booth. They choose their frame on the tethered screen and the file is delivered on the spot. There is no gallery to wait for later in the week.
Yes, as an add-on. It can be done instantly on site, so the retouched version is the file the attendee leaves with, or it can be delivered after the event.
Yes. A prep station with a mirror and good light can sit beside the booth, and a hair and makeup artist can be added to help attendees before they step in front of the camera.
A 3 × 4 metre footprint, which is exactly what a standard 10 × 10 exhibitor booth gives you, one standard power outlet, and 45 minutes before doors open.
Yes. Convention centres, hotel ballrooms and offices in downtown Vancouver, plus Burnaby, Richmond, Surrey, the North Shore, Langley and the rest of the Lower Mainland and Fraser Valley.
Yes. The booth can incorporate sponsor signage and delivery pages can be branded. With clear attendee opt-in, the host or sponsor also receives the contact list.
Give your attendees something they'll actually use
Conferences, trade shows, career fairs and corporate events across Vancouver and the Lower Mainland.
Volkan Photography Inc.
8050 204 St #27, Langley, BC V2Y 0X1
604.716.5456 · volkan@volkanphotography.com
Established 2016
Langley · Fort Langley · Surrey · White Rock · Abbotsford · Maple Ridge · Coquitlam · Burnaby · Vancouver · North Vancouver · New Westminster · Chilliwack · Fraser Valley · Lower Mainland